Data Classification Levels

All Seattle Pacific University Institutional Data is classified into one of the four classifications or sensitivity levels described below: Restricted, Confidential, Internal, and Public.

For more detail regarding handling of Regulated Data, the Regulated Data Chart provides an overview of the types of regulated data that are permitted in various systems/platforms.

RESTRICTED

Data are classified as restricted if:

disclosure could cause severe harm to individuals and/or the university, including exposure to criminal and civil liability
the University is required to self-report to the government or the public notice if the data is inappropriately accessed or handled
legal and/or compliance regime may require assessment or certification by an external, third party
loss of confidentiality, integrity or availability of the data has a significant risk to the University's reputation, finances, life and safety of the community, or increases security risk of other systems and data

See examples...

Examples include, but are not limited to:

HIPAA protected health records
PCI-DSS regulated credit card information
FISMA protected research
Usernames and passwords

CONFIDENTIAL

Data are classified as confidential if:

disclosure could cause significant harm to individuals and/or the university, including exposure to criminal and civil liability
the data is subject to legal and regulatory requirements due to data that are individually identifiable, highly sensitive and/or confidential
loss of confidentiality, integrity or availability of the data has a moderate risk to the University's mission, reputation and/or finances
exposure poses low risk to life and safety

See examples...

Examples include, but are not limited to:

Attorney client privilege records
Financial accounts and direct deposit information
Human Subject research data
Social Security Numbers
Student loan application information (GLBA)
Passport, visa, and alien registration numbers
Taxpayer and employer identification numbers
Health insurance identification numbers

INTERNAL

Data are classified as internal if:

Disclosure could cause limited harm to individuals and/or the university with some risk of civil liability.
May be subject to contractual agreements or regulatory compliance, or is individually identifiable, confidential, and/or proprietary.
loss of confidentiality, integrity or availability of the data has a little risk to the University's mission, reputation and/or finances
exposure poses no risk to life and safety

See examples...

Examples include, but are not limited to:

Student education records (FERPA)
Student ID Number
Research data or results prior to publication or the filing of a patent application
Building plans, real-estate transactions, and associated information
Threat assessments and preparedness strategies
Contracts with third-party entities
Donor records (individual)
Employee records (multiple types)
Emergency planning information
Immigration documents (such as visas)
Intellectual or other proprietary property
University non-public financial information

PUBLIC

Data are classified as public if:

data is intended for public release
loss of confidentiality, integrity or availability of the data has a no risk to the University's mission, reputation and/or finances
exposure poses no risk to life and safety

See examples...

Examples include, but are not limited to:

Course catalogs and time schedule
Faculty, staff, and student directory information (unless there is a privacy block)
General institutional and business information not classified as Restricted, Confidential, or Internal
Information in the public domain
Public websites
Published research (barring other publication restrictions)
Research Awards
Research Proposals