When a Waiver May be Required
Generally, waivers are required for activities with greater risk of personal injury or property damage, and/or where SPU has less control over the activity. While there is not a comprehensive list of which events require a waiver and which do not, the following guidelines illustrate when a waiver is likely to be required:
- SPU-arranged transportation. SPU's default policy is that SPU is not responsible for arranging for transportation to off-campus events for students. However, in situations where SPU does arrange for transportation, a waiver may be required, particularly if transportation is out of state and/or long-distance.
- Retreats. Retreats may or may not require a waiver, depending on the destination and activities involved. Local retreats that only involve indoor, passive activities are unlikely to require a waiver.
- Physical games and activities. Games and activities that involve risk of physical injuries likely will require a waiver, particularly if the event has a high risk of collision, involves travel for competition, or has unusual aspects that are not commonly practiced. Sports clubs generally must require participants to complete a waiver annually.
- Activities involving animals. Events involving animals (e.g., horseback riding, petting farms) generally require a waiver.
- Hall Balls / Banquets. These types of events in themselves generally do not require a waiver.
- Activities involving outside groups and/or minors. If an SPU event is available to the public, and/or if an event involves minors, it is likely that a waiver will be required.
- Off-campus service projects. Off-campus service projects may require a waiver, particularly if the service involves rigorous physical activity or the service occurs in a setting not subject to SPU control.
- Conferences. Conferences generally do not require a waiver, but may require a field trip form.
- Hiking and camping. Light, day-hikes generally do not require a waiver, but strenuous hikes and/or overnight camping likely will require a waiver.
If you are not sure if you need a waiver for your event please email ORM at firstname.lastname@example.org. Also, even if a waiver is not required, ORM may be able to assist you in planning the event in a way that reduces risk of injury, damage, or loss.