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Comment: Added clarification for technician responsibilities during events. They are not there to run slides.


To provide the best possible support for your event, we have established the following policies regarding AV Event Support:

  1. Support is subject to technician availability. Technicians are not guaranteed to be available, but we make every effort to find a technician for a requested event.
  2. To ensure a smooth support experience the following guidelines must be followed when hiring a technician: 

    • If the event is longer than 4 hours the technician must be hired for the duration of the entire event.

    • Technicians must be hired for a minimum of one hour.

    • Technicians must be hired for continuous support – gaps in scheduling are not permitted.

    • The requested support should begin at least 30 minutes before the event to provide sufficient setup time to the technician.
  3. Room Reservations
    • Rooms may be reserved using EMS ( or via Conference Services at (206) 281-2187.
  4. Upper Gwinn
  5. Prior to the Event
    • Video and rich media content must be provided to CIS in advance of the event.  Compatibility cannot be guaranteed without advanced access being provided to CIS.
    • Provide a list of electronics that need to be connected to CIS systems to ensure appropriate adapters and cables are prepared in advance.
  6. During the Event
    • AV Event Technicians have the primary responsibility of managing our audio-visual system to ensure events go smoothly. This includes troubleshooting AV issues and watching the event, actively make adjustments to the audio-visual system to prevent issues. 
    • AV Event Technicians should not be hired to run the event proceedings. This includes running a slide show, queuing videos, or signaling changes to event participants. These activities may take attention from the audio-visual system and cannot be part of a hired AV Technician's responsibilities during an event. 

Complimentary 15-Minute AV Setup Support Information


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labelsclassroom, av, event