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Comment: Added clarification for technician responsibilities during events. They are not there to run slides.

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To provide the best possible support for your event, we have established the following policies regarding AV Event Support:

  1. Support is subject to technician availability. Technicians are not guaranteed to be available, but we make every effort to find a technician for a requested event.
  2. To ensure a smooth support experience the following guidelines must be followed when hiring a technician: 

    • If the event is longer than 4 hours the technician must be hired for the duration of the entire event.

    • Technicians must be hired for a minimum of one hour.

    • Technicians must be hired for continuous support – gaps in scheduling are not permitted.

    • The requested support should begin at least 30 minutes before the event to provide sufficient setup time to the technician.
  3. Room Reservations
    • Rooms may be reserved using EMS (roomfinder.spu.edu) or via Conference Services at (206) 281-2187.
  4. Upper Gwinn
  5. Prior to the Event
    • Video and rich media content must be provided to CIS in advance of the event.  Compatibility cannot be guaranteed without advanced access being provided to CIS.
    • Provide a list of electronics that need to be connected to CIS systems to ensure appropriate adapters and cables are prepared in advance.
  6. During the Event
    • AV Event Technicians have the primary responsibility of managing our audio-visual system to ensure events go smoothly. This includes troubleshooting AV issues and watching the event, actively make adjustments to the audio-visual system to prevent issues. 
    • AV Event Technicians should not be hired to run the event proceedings. This includes running a slide show, queuing videos, or signaling changes to event participants. These activities may take attention from the audio-visual system and cannot be part of a hired AV Technician's responsibilities during an event. 

Complimentary 15-Minute AV Setup Support Information

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