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Overview

Zoom is a Video and Web Conferencing platform. Zoom allows online meetings (one-on-one, or small groups), instructional classroom meetings, and web conferences. This is a robust interface that easily facilitates shared screens, video, audio and collaboration features. Meetings can also easily be recorded and saved for reference or for people who were not able to attend the live meeting.

It is not necessary to have a Zoom account to attend/participate in a meeting.  However, to HOST a meeting, a Zoom account is required.

Creating a Zoom Basic Account

A Zoom Basic account through SPU is available to anyone with an SPU email address who wishes to use the service. Simply follow the steps below.

  1. Navigate to https://spu.zoom.us and click Sign In.
  2. If you do not already have a Zoom account, one will automatically be created for you through SSO.
  3. You now have a Zoom basic account which allows you to host up to 40-minute group meetings (up to 100 participants).

Requesting a Zoom Pro Account (Fac/Staff)

Zoom Pro accounts are limited to Faculty and Staff on request due to licensing limitations. A Pro account will allow you to host meetings with up to 100 participants and are unlimited in duration. To request a Zoom Pro account, follow the steps below.

  1. Ensure you already have a Zoom Basic account by following the steps above.
  2. Login to Banner and go to: Personal Menu > Computer Accounts Menu > Manage Your Accounts
  3. Scroll to the bottom of the page and select “Zoom Video/Web Conference” from the drop down in the “Request Resource” section, then click Continue.
    1. Don't see "Zoom Video/Web Conference" in the list? You either already have an account or you may not be eligible for a Pro account at this time. 
    2. Questions? Please contact the CIS HelpDesk at 206-281-2982.
  4. Click Submit.
  5. Once submitted the system will attempt to create your account immediately.

Using Zoom

Once you have a Zoom account, you can login to Zoom to create meetings.

  1. Log into https://spu.zoom.us.
  2. Select "Meetings" from the left side panel of the online version of ZOOM.  
  3. Under "Upcoming Meetings" or "Previous Meetings" tab, click on the blue "Schedule a New Meeting" button. 
  4. Enter the relevant information for your meeting and click "save."
  5. On the next page you can select where you want this meeting to be added to (such as your Google Calendar, Outlook Calendar, Yahoo Calendar,etc.), and invite attendees.  
    1. Note that your options selected on the previous screen are presented here for your review.
    2. This screen should also give you the "Meeting ID" as well as the "Copy the Invitation" link for an automated invitation that can be sent out to invitees.
    3. Once everything is selected, copy this information and paste it into an email.

Recording Meetings

When you host a meeting you have the option of recording meetings locally to the computer you're hosting the meeting from or to the cloud storage account shared by all SPU users. CIS recommends that users save recordings locally and upload the recording to Techsmith Relay. This is because recordings will expire and be automatically deleted after a period of time.

Based on how many users utilize the resource and consume the shared storage, recordings may last as little as 30 days before they expire. So, if you must record to the cloud, please make a plan to download the recording as soon as possible thereafter and host it on Techsmith Relay or other hosting service.

Zoom Support

Zoom has extensive how-to and support articles available on their Help Center. Please refer to these robust pages for more information on how to best leverage this program.

If you are a faculty member who plans to use Zoom for instructional purposes, please see ETM's help pages on Zoom and contact their office with any additional questions.

Need to add a delegate for yourself to set up or start a Zoom meeting?  Need to be a delegate for someone else?  Refer to Zoom's support page on this topic - see Scheduling Privilege.

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